26th Annual
CALIFORNIA INTERNATIONAL MARATHON
SPORTS & FITNESS EXPO
EXHIBITOR GUIDELINES
LOCATION
Sacramento Convention Center
13th & J St., Meeting Rooms D and E
Sacramento, California
DATES
Friday, December 5, 2008
3 p.m. to 7 p.m.
Saturday, December 6, 2008
9 a.m. to 5:00 p.m.
EVENT CONTACT
Julie Fingar, Expo Director
phone: 916.765-6021
fax: 916/791-0361
e-mail: julie@fittorun.comj
SET UP TIME
¥ Friday, December 5, 8:00 a.m. - 2:00 p.m.
¥ All aisles must be clear of trash and boxes by 2:00 p.m. on Friday; the doors to the Expo will open to the public promptly at 3:00 pm.
BOOTH PRICES
¥ Corner booth: $1,000.00 each,
¥ Standard booth: $875.00 each
EXHIBIT SERVICES
¥ If you have additional needs please call STL directly. STL can assist with orders for additional furniture, freight handling, booth cleaning and outbound shipping of materials. Exhibitors are advised that there is an additional charge for these services. STL can be reached at 916-447-5000. Ask for Cheryl Cox.
¥ There is no storage space available at the Sacramento Convention Center. For telephone hook-up, please contact SLDRA Management. Unloading at the Sacramento Convention Center is difficult. All deliveries must be made via the loading docks during the specified set up time only.
CIM SPORTS & FITNESS EXPO EXHIBITOR RULES & REGULATIONS
The CIM Expo is owned and operated by the Sacramento Long Distance Running Association (SLDRA). The following Rules and Regulations govern the conduct of the Exhibitor in connection with the Expo and related matters. These Rules and regulations are explicitly incorporated as terms and conditions of the Agreement between Exhibitor and SLDRA.
1. REGISTRATION OF EXHIBITOR REPRESENTATIVES
Exhibitor shall identify and register each of its representatives pursuant to instructions received from SLDRA. Any person not so registered may be denied access to the Expo or the Expo Ballroom.
2. EXHIBITS - GENERAL
Exhibits will be limited to the company and products specifically identified in this Agreement. Only the sign, logo or identity of the entity identified as Exhibitor may be placed in or around the Exhibitor's Space or appear in or on any printed list of exhibitors. No exhibits, advertising, or other promotion of any kind will be allowed beyond the perimeters of Exhibitor's Space. All exhibits are subject to review by SLDRA, which may in its sole discretion and for any reason whatsoever demand or require the modification or removal of any items, materials, or other displayed or distributed matter of any kind that it deems to be inconsistent with the purpose or nature of the Expo or the good name and reputation of SLDRA, CIM or otherwise disorderly, offensive, inappropriate or unsuitable in any respect. Exhibitor, shall, immediately upon request from SLDRA or its representatives comply with any demands to modify or remove any such matter or to alter its exhibit in any respect. Exhibitor's failure to comply promptly with any such request or demand shall constitute a material breach of this Agreement by Exhibitor.
3. BOOTH SETUPS
All booth installations, exhibits and setups ("Setups") must conform to such rules, regulations, instructions or limitations as may be imposed by SLDRA. In the absence of instructions from SLDRA to contrary, Setups should conform to the Display Rules and Regulations accepted and endorsed by the International Association of Exposition Managers, Exhibit Designers and Producers Association, Exposition Services Contractor Association, and National Trade Show Exhibitors Association.
Exhibitor has no right to and agrees not to ship any materials to the Sacramento Convention Center. Such shipment arrangements must be made with show decorator. Exhibits and Exhibitor's materials, displays and other property shall at all times be and remain contained within Exhibitor's Space and shall not exceed a height limit of seven feet.
All height restrictions are applicable to signs and product display material. Exhibits must not obstruct the view or interfere with the displays of neighboring exhibits.
Displays must be self-supporting. Nails and screws are not permitted in building floors and walls.
4. INSTALLATION AND DISMANTLING
Installation and dismantling of booths is restricted to published hours.
¥ Setup hours: December 5, 2008, 10: 00 a.m. - 2:00 p.m.
¥ Breakdown hours: December 6, 2008, 5:30 p.m. - 10:30 p.m.
¥ All displays must be erected and completely arranged for viewing and all aisles must be free and unobstructed by Friday, December 5, 2008, between 2:00 p.m. and 2:30 p.m.
No installation or dismantling of booths or display material is allowed during the exhibit viewing hours. In the event that Exhibitor fails to complete installation of its displays as of the dates and times listed above, fails to pay the full amount of space rental charges pursuant to the Agreement, or fails to comply with any other provision concerning the use of display space or otherwise contained in this Agreement, SLDRA shall have the right, in addition to all other rights and remedies available to it, to take possession of Exhibitor's Space and lease the same, or any part thereof, to a third party. Materials received by or delivered to Exhibitor after the opening of the Expo must be delivered to its booth at times approved by SLDRA. Goods and materials used in any display (except bona fide samples) may not be removed from the Expo Hall (unless approved by SLDRA) until the Expo has been officially closed. SLDRA retains sole discretion and authority in the placement, arrangement and appearance of all displays.
5. USE OF LABOR
Exhibitor agrees that it shall not permit or cause any wiring, installation or other labor to be done except by the contractor authorized by SLDRA and the Sacramento Convention Center.
6. SECURITY
SLDRA shall arrange for the provision of reasonable security during the Expo, but does not provide any guarantee, indemnity or warranty to Exhibitor or any other person or entity from or against the loss of property, and is not responsible for such loss by or from any cause. Accordingly, Exhibitor shall and must make provisions for safeguarding its goods, materials, equipment and display and other property at all times and its own insurance through its own sources and its own expense.
7. FIRE AND SAFETY LAWS
All applicable fire and safety laws must be strictly observed by the Exhibitor. Cloth decorations must be flameproof. Wiring for both booth construction and electronic equipment must comply with local fire safety regulations. Aisles and fire exits must not be blocked by exhibits. No combustible decoration, such as crepe paper, cardboard, or corrugated paper shall be used at any time. All packing containers, wrapping materials, etc., must be kept in safety containers. Flammable fluids and materials must be kept in safety containers. Open flames, butane gas, and oxygen tanks are not permitted without permission of SLDRA and the Sacramento Fire Marshal. All hazardous items used in displays must be properly safeguarded, protected, registered, or avoided in accord with applicable city, state and federal regulations. No balloons or helium-inflated items can be used within the Expo Hall unless approved in advance by SLDRA. Smoking is not permitted in the Expo Hall.
8. FOOD AND BEVERAGE
In-house concessions reserve the exclusive right to sell, at its discretion, foods, nonalcoholic beverages, cash on delivery basis. Exhibitor may only give away product samples. Liquid and Solid portions - 2 ounces. If an Exhibitor is granted the right to sell food products or supplements they must have a state and city tax license and a Health Permit from the City of Sacramento. Any food or beverage items prepared, distributed, offered or sold with SLDRA's prior written approval shall only be distributed and consumed in areas specified by SLDRA and the Sacramento Convention Center. Contact the SLDRA representative at 916-983-4622 to determine if your food or beverage applies to this restriction.
9. ATTENTION GETTING DEVICES AND ACTIVITIES
Exhibitor shall not utilize excessive audible or visual attention getting devices or activities or permit offensive odors in or about Exhibitor's Space. Sound effects and music in any form (live or recorded) are prohibited unless approved in writing by SLDRA. Any failure by Exhibitor to comply with any request or instruction from SLDRA or its authorized representative to eliminate, cease, remove or modify any such attention attracting device or activity shall constitute a material breach of this Agreement.